Terms & Conditions BCF Courses B.V. 

General Terms of Registration and Course Conditions of the Grant Application Course 2023 organised by BCF Courses BV.
Last reviewed in October 2023.


Course Participant: A person who has applied for the Grant Application Course offered by BCF Courses BV.General Terms: These General Terms of Registration and Course Conditions.

1. Range of application of the General Terms

1.1) These terms are applicable to all applications provided to the Grant Application Course and apply to the yearly edition to which the participant applied.
1.2) By completing and submitting the BCF Courses online application form, the course participant agrees to the applicability of these General Terms.

2. Application

Applications can only be made by completely filling in the online application form and submitting the form to the Grant Application Course. BCF Courses BV will confirm the receipt of the application by email at the earliest opportunity and will send additional information for the necessary payment of the course fee. If the registration is made by a private person (i.e. not a company) he or she is entitled to a consideration period of maximum 14 days after confirmation of the application.

3. Placement

3.1) If the number of applications received by the Grant Application Course exceeds the maximal number of participants, selection is made on a first-come, first-served basis.
3.2) As soon as the applicant has filled in the application form and has accepted the terms&conditions, the applicant is obliged to pay the course fee. Participation is guaranteed on the basis of the provisions contained in article 4.1. In case of cancellation, the cancellation policy in article 5 is applicable.
3.3) An applicant who is not selected will be notified in writing (email) at the earliest opportunity.

4. Payment

4.1) On receipt of the application for the Grant Application Course, BCF Courses BV will send applicants an invoice for the amount due as soon as the applicant has been approved for the course. The participant has the obligation to pay the course fee of €835 or the early-bird fee of €730 (applicable until 1 August 2023). The fee you pay to join the Grant Application Course includes access to the lectures, workshops, and course materials for the whole duration of the programme. As this is an online course, meals, accommodation, or transportation are not included.
4.2) Upon receipt of the invoice, the participant must transfer the total sum within 30 days to the bank account mentioned on the invoice.

5. Cancellation policy

5.1) Cancellation of participation in a course can only be made in writing.
5.2) If the cancellation is made no later than thirty days before the commencement of the course concerned, 10% of the fee will be deducted.
5.3) If the cancellation is made between thirty days and fourteen days before the commencement of the course concerned, 40% of the fee will be deducted.
5.4) If the cancellation is made later than fourteen days before the commencement of the course concerned, the course participant is not entitled to refund of the course fee. However, if the course participant has received confirmation of participation in the course less than fourteen days before the commencement of the course, the course participant is entitled to cancel the course within seven days, in accordance with the provisions contained in articles 6.1 and 6.2. The course participant may allow another participant to take his or her place, provided he/she informs BCF Courses BV of this in writing at least one week before the commencement of the course. If a selection is made for the course, the course participant can propose another person. The selection of the latter will be made on the basis of suitability, as assessed by BCF Courses BV.
5.5) BCF Courses BV retains the right to cancel a course if there are not enough applicants, without obligation in any way to make compensation. In such a case BCF Courses BV will inform the course participant in writing (e-mail) as soon as possible and will repay 90% of the course fee if it has already been paid. Reimbursements will be made within 1 month.

6. Changes

6.1) The tutors, course leaders, course organisers have the right to make changes in the syllabus within the limits of the subject announced.
6.2) The organisation has the right to make changes in the programme if this happens to be necessary for organisational reasons.
6.3) If a tutor is incapacitated through illness, BCF Courses BV will do its utmost best to replace the tutor by another similarly qualified tutor. Also, if the planned materials or (technical) aids fail to function in time or properly, BCF Courses BV will do its utmost best to replace them with similar materials or aids. In such cases the course participant is not entitled to partial or full refund of the course fee and the BCF Courses BV is not liable to make any compensation.

7. Miscellaneous

7.1) The information on this website and Grant Application Course brochures have been compiled with care, but BCF Courses BV is not liable for the inclusion of any incorrect or incomplete information.
7.2) BCF Courses BV is not responsible for statements by and/or the behaviour of tutors and/or course participants towards one another. Nor is BCF Courses BV liable for any injury caused by tutors, materials, or aids, except in the case of deliberate intent or gross negligence on the part of BCF Courses BV.
7.3) BCF Courses BV is not liable for the disappearance of the course participant's possessions through theft or loss.
7.4) BCF Courses BV retains the right to deny a course participant further admission to a course if the participant's behaviour, in the opinion of the tutors, course leader, or course organisers prevents the course from proceeding properly. In such a case the participant has no entitlement to refund of the course fee by BCF Courses BV.
7.5) The course participant is not allowed to publish the course methodology and/or course material in whole or in part and/or to reproduce it except for personal study or use as defined in the Law on Copyright. All rights remain with BCF Courses BV and/or the lecturers. 
7.6) All information provided by the participants is confidential for the institute, its employees, and the teachers. The information is confidential if the participants indicate that it is confidential or if the information is of such a nature that it should be confidential.

8. Complaints and Disputes

8.1) Complaints from course participants should be made in writing and signed. Complaints need to be addressed to the Director of BCF Courses BV via bcfcourses@hyphenprojects.nl. The Director will respond within 28 days from the date of receipt of a complaint and the complaint will be handled confidentiality. These complaints will be stored for administration until 2 year after receipt. In case BCF Courses BV and the participant are not able to settle the dispute amongst themselves, the company can contact the independent third party Patrick Tjok Joe residing in Brussels. Decisions by this independent third party are binding for BCF Courses BV.

9. Copyright and proprietary property

9.1) All copyrights relating to any course materials provided or made available by us or any other party remain the sole property of the holder of the copyright. Therefore, no part of any course materials may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise, or translated into any language, without our prior written consent.

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